Discover how the Microsoft Business Central ERP system helped optimize processes at the Polish company UAB Dekoloma.
Challenge
UAB Dekoloma needed a modern IT tool that would enable comprehensive enterprise management, with a particular focus on warehouse management and maximum automation of the sales process. Given that their inventory comprises tens of thousands of items, it was essential to implement a reliable system that would ensure continuous sales and systematically update current stock levels, while minimizing the risk of inventory overstaying in the warehouse. A key feature was the ability to rename products within the system, allowing the same product to be listed under different names on multiple sales portals, thereby avoiding internal competition.
Another challenge was integrating the Business Central system with BaseLinker, which is already integrated with the Allegro sales platform, is in the process of being integrated with Amazon, and will eventually be compatible with eBay as well.
Since the company also operates a physical retail store, it was necessary to integrate the system with a fiscal printer and a scanner to fully automate customer service in the retail environment.
Solution
After a thorough analysis of the company's needs by IT Vision's team of experts, the decision was made to implement the integrated management system Microsoft Dynamics 365 Business Central. Thanks to this innovative and modern IT solution, comprehensive enterprise management was enhanced, particularly with regard to ensuring consistency in existing product records and creating new inventory records from Business Central to BaseLinker (and subsequently to Allegro). Upon completion of the implementation, training on system usage was conducted.
In this case, the integration of Business Central with BaseLinker involved:
Creating new customer records and linking them to existing ones
Processing documents to update status in BaseLinker
The ability to select status in BaseLinker after creating a document in Microsoft Dynamics 365 Business Central
Choosing the type of document to create
Selecting net/gross amounts when importing orders from BaseLinker
Assigning a category to the created document or determining it based on status in BaseLinker
The ability to change signatures in the document
Linking documents through symbols, EAN, SKU, name, product auction ID
Automatic mapping of transportation costs
Handling orders in various currencies
Translating product names into 5 languages (for the client’s operating countries: English, Hungarian, Lithuanian, Ukrainian, Russian)
Automating real-time inventory refresh (either automatically or on user request)
Automating order imports and recreating them in the Microsoft Dynamics 365 Business Central accounting system
Full automation of the purchasing process (from purchase to packaging and shipping)
Why was the Microsoft management system chosen?
Primarily, in this case, Microsoft Dynamics 365 Business Central enables comprehensive enterprise management, including warehouse, accounting (including income and expense ledgers), and finance. The ERP system provided full control over orders and minimized the risk of excess inventory. The proposed solution addressed all the company's needs while optimizing costs.
Functional areas of the implemented solution:
Finance
Accounting
Warehouse
Integration with BaseLinker
Result
UAB Dekoloma
The implemented system allowed for time savings, cost reductions, improved communication, increased production efficiency, and gained an advantage in new markets.
The system functionalities that facilitated and modernized enterprise management include: warehouse, finance, accounting, e-commerce integration, along with an advanced set assembly function.
As a result of the implementation, the company achieved:
Time savings and cost reductions
Competitive advantage and entry into new markets
Full control over the delivery process.