Implementing an ERP system is a long-term investment. For many companies, it means changing the way they work, streamlining business processes, and bringing key data together in one integrated system. It’s no surprise, then, that choosing your first ERP system—or replacing an existing one—raises many questions.
We’ve gathered the most common concerns and questions that typically arise during the analysis and comparison of ERP systems.
If you’re just starting to explore the topic, we invite you to read Part 1 of our series, where we address questions such as:
- Is ERP only for large companies?
- How long does an ERP implementation take?
- What does the preparation process for an ERP decision look like?
In this second part, we take things a step further and focus on additional, equally important issues that have a real impact on choosing the right ERP system.
What types of ERP systems are available on the market?
Just a few years ago, companies could choose between on-premise ERP systems, installed locally, and cloud-based solutions (SaaS). While both models are still formally available today, market practice clearly shows the direction in which ERP systems are evolving.
Cloud-based ERP solutions are increasingly recommended because they:
- do not require companies to maintain their own server infrastructure,
- are regularly updated, including updates related to legal and regulatory changes,
- scale more easily as the organization grows,
- enable remote work and mobile access to the system.
If you would like to better understand why the cloud has become the dominant ERP model and what benefits a cloud-based ERP system (SaaS) offers, we invite you to read our dedicated article:
Discover the benefits of cloud-based ERP systems (SaaS)
It’s also worth noting that ERP systems are available in different functional and subscription variants—depending on the vendor, the number of users, and the scope of business requirements.
If you’re interested in specific packages and capabilities of an ERP system, take a closer look at the solution we implement for our clients: Dynamics 365 Business Central.
Can an ERP system be customized to fit a company’s specific needs?
Yes—ERP customization is absolutely possible, and in many cases, it is essential. What really matters, however, is which ERP system the company is using.
Larger, global ERP systems:
- offer broader configuration options,
- provide access to a rich ecosystem of ready-made extensions,
- are developed and expanded by numerous independent solution providers.
In practice, this means they can be more easily adapted to a company’s industry and business processes—without the need to build everything from scratch.
In the case of Microsoft Dynamics 365 Business Central, which we implement at IT Vision, customization options are particularly extensive. The system allows for:
- advanced configuration of standard functionalities,
- expansion through dedicated extensions,
- integration with additional industry-specific applications.
As a result, the ERP system does not impose rigid frameworks but instead genuinely supports the way the organization operates.
How does ERP licensing and subscription pricing work?
This is one of the most common questions, especially among companies that have not used an ERP system before. In modern ERP solutions—particularly cloud-based systems—the subscription model has become the standard.
In most cases:
- pricing depends on the number of users,
- different user roles and license levels are available,
- system costs can be scaled as the company grows.
In practice, this means there is no need to invest in a “maximum” version of the system from day one. An ERP system can grow alongside the organization—both in terms of functionality and cost.
When working with our clients, we always help select the optimal licensing model, tailored to the team’s actual needs rather than planned “just in case”.
Can an ERP system be integrated with other systems and tools?
Yes—and in most companies, integrations are the standard rather than an add-on.
A modern ERP system should seamlessly integrate with:
- accounting and banking systems,
- e-commerce platforms,
- BI and reporting tools,
- production, logistics, and HR systems.
In the case of Microsoft Dynamics 365 Business Central, a major advantage is the system’s openness and the availability of ready-made connectors, which make integrations possible without costly custom development.
As a result, ERP becomes a central source of data, rather than another isolated tool operating in parallel with other systems.
See which tools Business Central can integrate with:
- For the manufacturing industry
- For the e-commerce industry
Will an ERP system support a company’s growth in the future?
This question comes up very often in companies that are growing dynamically or planning expansion into new markets.
A well-chosen ERP system:
- supports a growing number of users,
- allows additional modules to be implemented over time,
- enables international operations (multiple currencies, languages, and tax regulations),
- is continuously developed and enhanced by the vendor.
That’s why it’s so important to choose a system that doesn’t lock the company into rigid structures, but instead provides real, long-term support for future growth.
Do you have questions about choosing an ERP system?
If you’re considering implementing an ERP system or thinking about replacing your current solution, let’s talk. We’ll be happy to answer your questions and help you assess which ERP system will best support your organization’s needs.
Contact us using the form below the article.
IT Vision is an experienced provider of ERP systems, BI solutions, and B2B platforms, operating on the market since 2000. The company has completed over 400 projects worldwide, supporting organizations in their digital transformation. IT Vision’s team of experts combines business and technological knowledge, delivering high-quality implementations based on Microsoft technologies.
