New feature in the Fixed Assets area of Business Central: How does the “Create multiple Fixed Assets” function work?

With the second wave of Business Central 2025 updates (Release Wave 2), Microsoft is introducing more practical enhancements. In our previous posts, we have already discussed several new features included in this year’s release. Now, let’s take a closer look at the updates in the Fixed Assets area.

What is the “Create multiple Fixed Assets” feature in Business Central?

The “Create multiple Fixed Assets” feature allows users to quickly and automatically create multiple fixed asset cards based on a single purchase document.

How does the “Create multiple Fixed Assets” feature work?

Until now, when a company purchased, for example, 20 identical laptops or phones in Business Central, each of them had to be entered into the system as a separate fixed asset. This required repeating the same actions multiple times, taking up valuable time and increasing the risk of errors.

The new feature automates this process. The system automatically creates the appropriate number of fixed asset cards based on a single purchase document line. The functionality, which was previously part of the Italian localization, is now available globally in all versions of Business Central.

With the Create multiple Fixed Assets feature, you can:

• Save time by automatically creating multiple fixed asset cards in one step,
• Increase data accuracy by eliminating manual data entry,
• Keep records organized by ensuring full consistency between purchase documents and the fixed asset register,
• Streamline accounting processes for bulk asset purchases such as computers, machines, phones, or office equipment.

How to use the new feature? – Step by step…

Example: A company purchases 25 smartphones that need to be recorded as fixed assets.

1. Create the first fixed asset card
   Enter all the usual details: name, category, posting groups, depreciation settings, etc. This record will serve as a template for the remaining cards.
2. Create a purchase document (e.g., a purchase order)
   In the line, set Type = Fixed Asset and select the previously created fixed asset.
   Then, in the Quantity field, enter the number of units, e.g., 25.
3. Add the “Number of Fixed Asset Cards” field (one-time setup)
   If the field is not visible, go to Personalize page → Add field → Number of Fixed Asset Cards, and place it in the purchase line section.
4. Fill in the “Number of Fixed Asset Cards” field
   Enter the same value as in the Quantity field – in this example, 25.
5. Post the document
   Once posted, the system automatically creates 25 fixed asset cards based on the template.
   In the Fixed Asset Ledger, you’ll see 25 new entries with consecutive numbers according to your numbering series setup.

After posting the document:

• The Fixed Asset Ledger Entries tab will show 25 new entries,
• The Fixed Assets list will contain 25 new cards,
• All assets will have identical settings as the template, differing only by number.

It’s a simple yet powerful improvement that significantly simplifies work when recording bulk purchases of identical assets.

Stay up to date with what’s new in Business Central

With each new release wave of Business Central, Microsoft introduces features that make everyday work easier, automate processes, and improve data accuracy. At IT Vision, we closely monitor all updates and regularly test new functionalities in the Business Central environment to implement them for our clients as quickly as possible.

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And if you’re interested in implementing Business Central in your company and taking advantage of new capabilities as soon as they are released – contact us via the form.